Privacy Policy

We care about providing you with tools and information to manage and protect your online privacy. We have developed this privacy policy to inform you about what information this web site collects, who may receive that information, what we may do with the information, and how long we keep it. While we have made every attempt to make this policy as clear as possible, if you have any further questions about it, feel free to contact us.
We will not give out any information you submit at our site to any third parties except in compliance with a request of a law enforcement agency. Under no circumstances will your name, e-mail, phone number or address be sold to, or given to any other parties. We will never willfully sell, lease, or rent any of your or your business' personally identifiable information to any third party.
Your personal information is collected through our contact forms only. This website currently has no applications or programs that gather information from your computer without your consent. Users are required to give us contact information (e.g., your name and email address) and demographic information (e.g., your zip code). Certain information, such as your email address, is collected in order to verify your identity and for use in our records. Information collected at this website is kept in our records only as long as is necessary to provide requested services to our clients.

What We Collect and How We Use It

This site stores personal information about you, including your name, contact information (addresses, phone numbers, email address, work information, etc.), demographic data (date of birth, gender, etc.), and, for members only, a user name and password to allow you to log in and access member-only content. Depending on which functions have been enabled by the West Albany Rod and Gun Club, and it may also collect, store, and display other information, including but not limited to:

• Your original membership sign-up and subsequent renewals
• Your event registrations
• Your donations
• Your online payments and payment history
• Biographic and other information specifically to share with other members
• Business information specifically to share with the public
• Links to your social networking accounts for the purposes of sharing club or association information with others in your networks
• Information posted in online discussion forums and surveys
• Volunteering and committee assignments
• Downloading of documents and photos from the website
• Uploading of documents and photos to the website
• Completing custom forms for specific club or association purposes
• Posting classified ads or available jobs
• Maintaining your certifications and continuing education training
• Purchasing products through an E-commerce storefront
• Registering for interest groups
• Whether you have opened emails sent to you from the platform

This information is provided by you as you interact with the website and its various screens and dialogs. Some information is required by your club or association in order to maintain accurate and complete records, for legal protections, or to allow the organization to provide its services to you. Other information is optional or dependent on your participation in specific activities or programs.
 
West Albany Rod and Gun Club uses this information to run the club or association, to provide services for members, to maintain accurate and complete financial records, to fulfill its legal obligations in accordance with laws pertaining to non-profits, to promote the club or association in the general community, to strengthen and grow the organization, to communicate with you about news and activities, and to advocate for issues that are important to members.
 
Within this website, only authorized administrators appointed by West Albany Rod and Gun Club have access to personal information on members. West Albany Rod and Gun Club cannot control the actions of those administrators or what they do with this information.
 
West Albany Rod and Gun Club may collect and access personal information when you contact our Customer Support team by email or phone to get help with using the features of this website. West Albany Rod and Gun Club does not otherwise collect personal information for its own purposes. All personal information is collected on behalf of the members, clubs or associations that have signed up to use the West Albany Rod and Gun Club.
 
This website also collects information when you log in and as you navigate around the site, using standard Internet technologies (such as IP addresses, log files, access dates and times, language and other formats, session cookies, pixel tags, other tracking technologies, and reading your computer or mobile device type, operating system, browser version, etc.) We use this information for the following purposes:

• To provide and maintain our service
• To help us improve our products and services
• To manage the performance of our platform
• To perform accounting and billing activities
• For the following security and data protection purposes:
  • To detect, investigate and prevent fraudulent use of the platform
  • To detect, investigate and prevent abuse and other illegal activities
  • To detect, investigate and block security breaches
  • To protect the rights, intellectual and physical property of Gembrook
  • To protect the rights and intellectual property of others
  • To provide you with a safe online environment
• To manage and resolve legal claims
• To protect and enforce our legal rights

West Albany Rod and Gun Club may enable a website module that provides discussion forums. Please remember that any information disclosed in these forums may become public. You should exercise caution regarding personal information when you write messages in a public discussion forum.
 
Your club or association may enable a  module that allows a third party, from an external website, to verify your membership in West Albany Rod and Gun Club using a special interface and by providing credentials that you have supplied to that party. Your use of their website and the provision of these credentials is governed by their Privacy Policy. In providing them with your credentials for this website, you have consented to allow them to use this data to verify your membership status.

What is our Legal Basis for Collecting and Processing this Information

As noted above, West Albany Rod and Gun Club is the controller of this data. It collects and stores your personal information in order to manage your membership in the club or association and/or your participation in the organization's activities. Any of the following activities provide clear indication of your intent to establish a relationship with this club or association, thereby allowing them to collect and store your personal information:

• When you pay a membership fee to join or renew
• When you register for an event
• When you make a donation
• When you request to be added to the organization's mailing list
• When you log in to the website as a paid-up member to participate in the organization's activities

As noted below, you also have the right to cancel this relationship with the club or association at any time, and to have your data removed from their website and data repositories, subject to the organization's rights to maintain accurate and complete records of its operations.
 
As noted above, West Albany Rod and Gun Club is the Data Processor for this data.

Sharing of Information

Information about you will only be shared based on the provisions of this Privacy Policy.
 
The West Albany Rod and Gun Club platform is designed to allow clubs and associations to run their operations online, including promoting themselves to the public. Anyone utilizing the West Albany Rod and Gun Club website/s may choose to make certain user information (generally limited to your name but, in some cases, also showing contact information) visible on the public side of its website, available to anyone who visits the site. This information may include, but is not limited to:

• Your membership in a committee, interest group, or chapter
• Your registration for an event
• Your registration for a volunteering activity
• Photos that you have uploaded to the website
• Your participation in a Member or Business Directory

Members who log in to their organization's website may have access to more information about other members. Depending on how the website and various functions are configured, you may have the ability to control what information is shown.
 
We recommend that you survey our organization's website to see what information is visible to the public or to other members, to ensure that you are comfortable with this level of sharing. You always have the option to not participate in the activities that involve sharing.
 
Clubs and associations have the ability to define "Administrators" from within the organization who have access to all data on the website, as well as "Coordinators" who have some but not all administrative rights. These members assume the responsibility on behalf of the organization, to protect the privacy and integrity of this data.
 
Your club or association may share member and non-member data with vendors who assist in the operation of the organization. For example, a vendor may help to manage a large event and will need to know who has registered and paid to attend the event or specific activities within the event.
 
West Albany Rod and Gun Club may share information with service providers and vendors that help us run the platform, including hosting the computers on which the platform runs, merchant processing companies to handle credit card payments, address verification and geocoding services, Google Analytics for traffic and usage intelligence, and consultants that help us secure, maintain, and enhance the platform in different ways. This information sharing will be strictly limited only to what is necessary for the vendor to perform its service(s) and said vendors and service providers are subject to strict contractual and confidentiality obligations barring them from using it for any other purposes.
 
West Albany Rod and Gun Club may also share your information as part of a financial transaction such as a sale of the company, merger, consolidation, liquidation, or reorganization. In any such event, the acquirer will be subject to our obligations under this Privacy Policy.
 
Within West Albany Rod and Gun Club itself, only authorized employees who are trained in our privacy policies and procedures and in the proper handling of confidential customer information, have access to your data.
 
We may retain and disclose information about you to third parties if we believe such disclosure is required by applicable international, federal, or state law or regulation, or by the order of a competent legal authority (such as a court order), or as part of an audit. We may also disclose information if we believe that your actions are inconsistent with our Terms of Service or internal policies, or if necessary to defend against a real or perceived threat or fraud against West Albany Rod and Gun Club, or to prevent abuse of the platform.

What West Albany Rod and Gun Club Will Not Do

Neither West Albany Rod and Gun Club nor club officers have direct access to your password (exceptions may apply) or credit card information. This data is encrypted by the system using state of the art technologies and cannot directly be accessed. If you forget your password, West Albany Rod and Gun Club Express can reset it at your request. You will then be required to change it when you next log in.
 
You have the option to not store your credit card information in our system. If you select this option, you will need to re-enter it for each transaction. Once your card has been authorized using an encrypted transfer, we may only retain the first 4 and last 4 digits in accordance with Payment Card Industry (PCI) regulations and for reporting purposes.
 
West Albany Rod and Gun Club will not independently contact you regarding new features or products or other service offerings unless you are listed as an official club contact, responsible for your club's relationship with us. We do not send unsolicited email (aka spam) to email addresses in your club's database.
 
West Albany Rod and Gun Club will not sell or otherwise share your name or any contact information with any third parties, including partners, advertisers or service providers, except as necessary to fulfill your explicit requests. For example, when you renew your membership and pay online using a credit card, we must share data with the credit card processing company to approve the transaction. But we will never sell or share this data for marketing or revenue purposes.
 
West Albany Rod and Gun Club may generate and provide aggregate statistics about our club customers and their members, online traffic patterns and related information to customers and partners, but this information will not contain data which is individually identifiable or which can be linked back to a specific person, family, or business organization member.
 
Behind the scenes, you should know that other organizations are also using the same software and computers to manage their operations. Information collected through your membership in one organization is never visible to members or administrators of other organizations.

Other Things We Do To Protect You

West Albany Rod and Gun Club's server/s are hosted by an independent hosting company in their secure data center behind a firewall. Only authorized personnel have physical access to these computers. We take care to promptly install all service packs and security updates, and the data is backed up nightly. We continually test our platform to ensure that security is maintained.
 
No method of electronic storage or data transfer is completely secure or error-free. In particular, email sent to or from this website may not be secure, and you should take particular care in deciding what information you communicate via email to other club or association members or officers, or to West Albany Rod and Gun Club. We strongly encourage you to use a strong username and password, to keep this information well protected and not share it with anyone, and to log out of your user account and close your web browser when finished accessing Coast Rifle and Pistol Club's website on a shared or unsecured device or network.

Data Retention Policy

West Albany Rod and Gun Club has a compelling business reason to maintain accurate and complete records of its operations, including everything associated with memberships, events, fundraising, and member usage of the organization's website. There may not be a time-limit to this policy.
 
West Albany Rod and Gun Club will retain this information while you are an active or expired member of the West Albany Rod and Gun Club or have participated in their activities as a non-member, for the following reasons:

• To allow you to use the West Albany Rod and Gun Club platform
• To allow you to review and update your information stored in the platform
• To allow you to opt-out of receiving communications from the organization or to request that your information be deleted (see below.)
• To ensure that we respect your communication preferences
• To maintain accurate membership and other records
• To maintain accurate financial and accounting records
• To better understand how the platform is used so that we can provide you with a secure, reliable, and high-performing experience
• To detect and prevent abuse of the platform, or illegal activities or breaches of this Privacy Policy, our Terms of Use, or the Subscription Agreement
• To comply with applicable government legal and financial requirements

Your Rights and Options

If you are a member of West Albany Rod and Gun Club, you have the right to log in to the website to view and update your contact information, transaction and payment histories, event registration and volunteering history, credit card information if stored in the system, and other data that is part of your membership record. You also have the right to change your privacy settings at any time, including opting out of receiving general announcements and excluding yourself from lists provided to third parties for marketing or fundraising purposes.
 
If you are a non-member of West Albany Rod and Gun Club, you have no rights, in any respect.

Members have the right to request that their information be deleted from the organization's digital records. For members, this implies that you are resigning your membership. For members, this request can be submitted through your the Board directly only.
 
 

West Albany Rod and Gun Club may engage certain trusted third parties to perform functions and provide services on its behalf of its members, including hosting, database storage and management, credit card processing, and direct marketing. We may share your Personal Information with these third parties but only to the extent necessary to perform these contracted functions and provide these services. We require these third parties to maintain the privacy and security of the Personal Information they process on our behalf.
 
You have the right to see what Personal Information West Albany Rod and Gun Club has collected about you and how this information is used. If you are a member, you can log into the website to view and update your personal Profile. Non-members who have added themselves to the database (for example, by registering for an event) can go to the Contact Us page on the website and submit a request to see this information. We may require you to verify your identity before providing this information. But once this is done, it will be provided within 45 days.
 
You have the right to see the following information:

• What categories of personal information we collected about you;
• The sources of this personal information;
• The business purpose for collecting this personal information;
• If we have shared this personal information with any third parties.

You have the right to request that personal information collected about you be deleted. For more information, see the “Your Rights and Options” section above.
 
You have the right of Non-Discrimination. For exercising your ights described above, we will not deny you goods or services, charge different prices for goods or services, or provide you with a different level of goods services.

Other Provisions

This website is not intended for unsupervised access by children under the age of 13. We will not knowingly collect information from site visitors of this age group. We encourage parents to talk to their children about their use of the Internet and the information they disclose online.
 
If at any time you have questions, comments, or concerns about this Privacy Policy, the information practices of this website, or your rights please contact our club officers at:

West Albany Rod and Gun Club, Inc.
100 Willoughby Drive
Albany, NY 12205
Phone: 518-869-9102
Email:info@westalbanyrodandgunclub.com

If you have any questions about this privacy statement or the practices of this site, please contact us.